Get started early.
Planning an event can be quite hectic and it can put you in all of the bad places if you don’t get things taken into account the right way when it all comes down to it. If you want your event to be a success, then the first thing that you need to do is for you to get started on the planning process in the first place. You have to understand the fact that something like this can really take time. You have to do enough research so that you can check out what types of themes you can take into account and which vendors you should be looking into at the end of the day. You also need to shop around. You can’t just google a vendor and book him right off the bat without going through all of the options that your local market has to offer out to you while you are at it. As soon as you figure out what type of event you should be planning and which event date you should be aiming for, get started on prepping up on things right away. It would be quite helpful to take note of the fact that most of your vendors and suppliers will give you a far lower rate if you book in advance. It is all in the timing and that is something that you should try to hit as much as you possibly can for as far as planning out an event is concerned. You need to look into event photography coverage, food, and perhaps even some giveaways for your guests.
Retroplan and document the program sequence.
This way, you know for sure that everything will be mapped out the right way and that there are no lulls or anything like that somewhere in between. A break in the events of the day can be disastrous. You have to understand the fact that planning out an event is more or less all about building things up to a certain momentum. You tend to lose that if you don’t have a program that is seamless and continuous. It is always smart for you to try to plan your event backwards. Most of the professional event coordinators are doing that so it would actually be wise and practical for you to more or less take a page out of the proverbial book of how these professionals are getting the job done when it all comes down to it. Make sure that you have things down on paper or that once they are final, that you have them written down on a board in the venue or in schedule cards. Everyone should be in on it and everyone attending should be well aware of it as well. This way, there are no misses or hiccups.
Don’t just readily accept the rates that your vendors give out to you. Even if you are quite keen on getting their services, it goes both ways. They are quite keen on gaining your business as well and this is the kind of thing that you can actually play up to your advantage. Don’t commit to anything just yet until you know for sure that you are getting the best deal in your area.
Delegate the tasks.
Leave event photography to the professional photographer. Leave the table presentation to the professional caterers. Leave the coordination to the coordinators. Don’t try to do everything yourself.